Oversight Advisory Committee
UNFPA is a field-based and -focused organization, operating in 155 countries and territories, and employs 4,500 personnel globally. UNFPA mobilizes more than $1 billion a year to support programmes that protect the health and rights of women and girls.
The inter-related areas of UNFPA work are sexual and reproductive health and rights, gender equality and women’s empowerment, adolescent and youth empowerment, and population data for development. The organization’s work is guided by the 1994 International Conference on Population and Development (ICPD) and its Programme of Action and subsequent reviews, the Beijing Declaration and Platform for Action of the Fourth World Conference on Women, and Agenda 2030 and the Sustainable Development Goals. Our strategic plan focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning and end gender-based violence and harmful practices. All based on a foundation of high-quality population data, which is critical to help end the invisibility of those left furthest behind.
You can find further details on their website https://www.unfpa.org/
Duties and Responsibilities
• Hold meetings with the Executive Director, the Director of OAIS, the External Auditor and the Ethics Advisor at least annually in separate private sessions. The OAC will also meet with the Director of the Evaluation Office (EO), the Chairperson of the Vendor Review Committee and the Chairperson of the Implementing Partners Review Committee at least annually.
• Be responsible for electing a Chairperson annually, and will meet at least three times a year.
• Review policies significantly impacting financial management and reporting; the internal audit, investigation, evaluation and ethics functions; and the effectiveness of the UNFPA systems of internal control and accountability.
• Review, as appropriate, the UNFPA financial statements and reports.
• Review relevant reports and management letters by the External Auditor, including reports on the UNFPA financial statements and related internal controls.
• Discuss internal controls and matters raised by the External Auditor.
• Review the adequacy of management response to the observations and recommendations of the External Auditor and assess the implementation status.
• Advise on risk management strategy and the internal control framework, processes and issues.
• Review any significant risk and exposure to UNFPA and the steps UNFPA management has taken to minimize or manage such risks, including compliance with policies and regulations.
• Advise on the UNFPA fraud prevention and detection policies and activities.
• Review the arrangements in place to raise concerns in confidence about fraud, ethics, conflict of interest, violations of rules and regulations, and other oversight matters, and how these are expedited.
• Review the process for ensuring regulatory compliance.
Office of Audit and Investigation Services
• Review OAIS, including the OAIS Charter, as well as the office’s scope, plans, activities, resources, staffing and organizational structure.
• Assess whether OAIS has sufficient authority, support and access to personnel, facilities and records to carry out its work without restrictions or limitations.
• Review relevant reports by OAIS.
• Discuss internal controls and matters raised in internal audits and investigations.
• Review the adequacy of management response to issues identified by the internal audit and investigation function and assess the status of implementation of recommendations made, including those of the vendor review and sanctions mechanism.
• In line with the UNFPA oversight policy, participate in, review and advise on the selection and any intended removal of the Director of the Office of Audit and Investigation Services (OAIS); and provide input to the performance assessment of the Director of OAIS.
• Review the office’s scope, plans, activities, resources, staffing and organizational structure.
• Assess whether the EO has sufficient authority, support and access to personnel, facilities and records to carry out its work without restrictions and limitations.
• Review relevant reports by the EO and discuss matters raised in evaluations.
• Review the adequacy of management response to issues identified by the evaluation functions and assess the status of implementation of recommendations made.
• Review the office’s scope, plans, activities, resources, staffing and organizational structure, including whistleblower protection and financial disclosure.
• Assess whether the Ethics Office has the requisite autonomy and support, as well as access (as relevant) to personnel and records, in order to carry out its work without restriction or limitation.
• Review relevant reports by the Ethics Office.
• Review the adequacy of management response to issues identified by the ethics functions and assess the status of implementation of recommendations made.
• The OAC shall submit a report on its work for the previous year to the Executive Director each year; the report is provided to the Executive Board, appended to the annual report on internal audit and investigation activities, and is available to the public.
Qualifications and Experience
• Expertise in oversight (fiduciary and managerial as defined in the UNFPA oversight policy), ethics and programme matters;
• A strong understanding of the structure and functioning of the United Nations system and intergovernmental or international organisations would be desirable;
• High leadership efficiency reflecting a strong leadership brand, intellectual agility, social and emotional intelligence, and the highest levels of integrity
• Independent in character and judgment and may not have any material relationship with UNFPA;
• Private and public sector experience at the senior level
• Outstanding people and negotiation skills, as well as collaborative ability
Terms of Appointment
• The UNFPA OAC will be recruited for an initial term of three years, renewable once. Membership will be staggered to provide continuity.
• Members of the OAC will receive a fee for Committee services performed in order to compensate them for the time needed to fulfil their responsibilities. Special consideration should be given to the extra responsibilities of the Chairperson. Members of the OAC will be reimbursed for any travel, subsistence and communications costs that are necessarily incurred in relation to their activities as members of the OAC.
How to Apply
All information will be treated in the strictest confidence as we pride ourselves on our professional service.
If you have an initial query rather than an application, kindly email us at [email protected].