Head of Programme of Work Management Division
About the Organisation for Economic Co-operation and Development
The OECD is a global economic forum working with 36 member countries and more than 100 emerging and developing economies to make better policies for better lives. Their mission is to promote policies that will improve the economic and social well-being of people around the world. The Organisation provides a unique forum in which governments work together to share experiences on what drives economic, social and environmental change, seeking solutions to common problems.
For more about the OECD watch this brief video.
The mission of the OECD is to promote policies that will improve the economic and social well-being of people around the world.
You can find further details on their website https://www.oecd.org/.
The Executive Directorate (EXD) contributes to advance the Strategic Orientations of the Secretary-General and his “21 for 21” agenda, by preparing the corporate decision making of the SG, in coordination with the Office of the Secretary-General (OSG), and by enabling the Organisation in the following areas: financial and human resources management, information technology and internal communications services, conference management and security, translation and interpretation, knowledge and information management (in coordination with the Public Affairs and Communications Directorate) and all operational services including building infrastructure and logistics. EXD employs a team of about 490 staff members (including accountants, human resources specialists, translators and interpreters, and IT specialists), who enable work across a broad range of management policy and services areas.
Programme, Budget and Financial Management Service (PBF)
The Programme, Budget and Financial Management Service (EXD/PBF) in EXD ensures effective and efficient financial, administrative, communications and management practices within the Organisation. On behalf of the Secretary-General, EXD/PBF provides stewardship of the Organisation’s financial resources and employs 109 staff members. In particular it:
- Contributes to shaping financial and budget policy
- Coordinates the budget process
- Monitors and accounts for all income and expenditures,
- Supervises the procurement function,
- Hosts resource management systems activities,
- Prepares the OECD’s financial statements; and
- Supports OSG, Directorates and Part II Programmes in their financial activities
- Provides timely and regular reporting on information related to the functions above to the Secretary General and his Office.
Head of the Programme of Work Management Division Role Profile
EXD/PBF is seeking a Head of the Programme of Work Management Division. The selected candidate will report to the EXD/PBF Head of Finance Service and will lead the delivery and management of the Programme of Work and Budget (PWB) across three teams (18 FTEs): Budget Cycle, Management Support Group (MSG) and MSG Transversal. This will include leading and incorporating the Value for Money (V4M) initiative and activities into the PWB processes.
Given the PBF’s ambitious transformation programme, OECD are seeking a candidate who has a track record in process improvement, who will drive strategic improvements to all aspects relating to the PWB. S/he will work with PBF leadership to create and deliver a common strategy, transformation programme and drive cross-divisional collaboration. S/he may act as a spokesperson and representative for EXD/PBF.
Duties and Responsibilities
The Head of the Programme of Work Management Division will have the following key responsibilities:
Leadership, strategy and transformation
- Lead the EXD/PBF/PWM Division to efficiently and effectively deliver and manage the Programme of Work Budget (PWB).
- Actively work with the EXD/PBF Head of Service and EXD/PBF leadership to develop and deliver a common strategy and transformation programme for the broader EXD/PBF that delivers EXD/PBF's objectives, in line with the integrated approach of EXD.
- Lead the Value for Money (V4M) initiative and embed into the PWB processes, including reporting to Members.
- As part of the above, collaborate in the development of core strategic frameworks within EXD/PBF, identify and drive opportunities for continuous improvement and respond to strategic challenges as needed.
Management and operations
- Manage the PWB cycle from planning to negotiation, execution and monitoring, liaising with member countries and ensuring compliance.
- Ensure the Organisation’s alignment with budget policies and best practice, ensuring communication on relevant reforms and new procedures
- Oversee collaboration with the BCU and others in the production of key related reports (including the Programme Implementation Report (PIR), Medium-Term orientations (MTO) and Value For Money report (V4M) and Committee Progress Report (CPR).
- In support of the above, be responsible for defining the budget framework and work with the Head of Service to co-ordinate Integrated Management Cycle activities, consolidating inputs from Resources Management Advisors, developing costings/supporting analyses and providing integrated data regarding PWB resources and execution.
- Provide support, financial advice and monitoring to Directorates and Programmes.
- Supervise budget management on a day-to-day basis, monitoring, analysing and reporting on PWB implementation and resolving issues as needed.
- Oversee effective co-ordination with internal and external auditors, ensuring financial records are properly maintained and readily available.
- Ensure compliance with rules and regulations.
- Build and lead a cohesive, multicultural and multidisciplinary EXD/PBF/PWM team, promoting excellence, inclusion and diversity through effective performance management and professional development of staff.
- Actively contribute to the development of the EXD/PBF team as a whole, working with colleagues within EXD/PBF to foster and model innovation and simplification, and create an attractive and productive working environment.
- Adhere to and role model to the highest standard, the values and ethical principles in the OECD's Code of Conduct, in all internal and external matters.
Communication and collaboration
- Foster transparency and collaboration, both within EXD/PBF and EXD.
- Provide complete, accurate, consistent and timely advice, support and briefings to the Head of EXD/PBF and to the Executive Director., collaborating with colleagues and representing PWM as needed.
- Within the OECD more broadly, provide advice, support and briefings to senior managers and others, representing EXD/PBF within key Committees as required.
- Actively engage with the broader OECD Community to build strong collaborative relationships with senior managers and colleagues across the Organisation, and to ensure effective communication, responsiveness and issue resolution.
- Internal (inside the Secretariat): Head of EXD/PBF, EXD/PBF Deputy Head, Heads of Division and Group, Executive Director, EXD Head of Services, Deputy Head of Services, OECD Directors, Managers
- External (outside of the Secretariat): Auditors, Council, Budget Committee, Executive Committee, OECD Delegations
Ideal Candidate Profile
- Advanced university degree in business administration, management, finance, information systems or related discipline.
- Advanced professional qualifications in accountancy/budgeting.
- Master of Business Administration would be an asset.
- Minimum ten years’ experience at a progressively senior management level and preferably in an international and/or inter-governmental context.
- Proven success in managing budgets, developing strategic financial processes and systems and leading organisational effectiveness improvements.
- A proven track record of engagement at senior levels of administration, preferably in a multi-cultural environment.
- Extensive people, budget and project management experience with a proven track record of managing diverse teams and delivering complex projects, on time and within budget.
- Accounting and budget-related expertise.
- Financial management, including knowledge of financial software applications, large accounting systems and tools.
- People management.
- Interpersonal skills.
- Excellent verbal, written and communication skills.
- Mastery of SAP (FiCO, BI & BO).
- Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.
- Knowledge of other languages would be an asset.
The following competencies are of particular importance for this role:
- Achievement focus, Drafting skills, Managing resources and Developing talent, Teamwork and Team leadership, Client focus, Diplomatic Sensitivity, Influencing, Organisational knowledge, Organisational alignment and Strategic thinking.
- Please refer to the level 5 indicators of the OECD Core Competencies.
Terms of Appointment
This is a 3-year fixed term appointment with the possibility of renewal
Monthly base salary starting from 9 920 EUR, plus allowances based on eligibility, exempt of French income tax.
Please note that the appointment may be made at a lower grade based on the qualifications and professional experience of the selected applicant.
The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates, who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.
The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.
Key Step in the Selection Process
If you wish to be considered for this position, please forward a copy of your CV in Microsoft Word format, along with any relevant documentation to Mr. Colm Ashe at [email protected] by January 5th, 2020. All information will be treated in the strictest confidence as we pride ourselves on our professional service. We will revert to you as soon as feasible when we have reviewed your application.
SRI Executive is exclusively retained by OECD to undertake this assignment.