About the Asian Development Bank
Established in 1966, the Asian Development Bank (ADB) is an international development finance institution which is headquartered in Manila, Philippines. It is composed of 67 members, 48 of which are from the Asia and Pacific region. ADB’s mission is to reduce poverty and promote sustainable economic growth in the region.
In addition to its headquarters, ADB also maintains 31 field offices around the world. Since its founding, ADB has been driven by an inspiration and dedication to improving people’s lives in Asia and the Pacific. By targeting investments wisely, in partnership with developing member countries and other stakeholders, the aim is to alleviate poverty and help create a world in which everyone can share in the benefits of sustained and inclusive growth. Whether it is through investment in infrastructure, health care services, financial and public administration systems, or helping nations prepare for the impact of climate change or better manage their natural resources, ADB is committed to helping developing member countries evolve into thriving, modern economies that are well integrated with each other and the world.
ADB is at the forefront of development thinking and practice, spreading information through regional forums, a growing online presence and the publication of specialized papers, serials, and books.
Economists, engineers, gender experts, environmental scientists as well as treasury, risk managers, procurement specialists are amongst the hundreds of professions at the bank working together to reduce poverty and ensure growth across the Asia and Pacific region is sustainable and inclusive.
The main instruments for assistance are policy dialogue, loans, equity investments, guarantees, grants, and technical assistance.
You can find further details on their ADB’s website https://www.adb.org/
The position is assigned in the Trust Fund and Administrative Expense (CTFA) Division within the Controller’s Department. Controller’s Department help maintain adequate and sound internal control of processes in ADB and committed to provide quality services to clients while maintaining sound fiduciary controls. CTFA is responsible for trust fund accounting and reporting and processing administrative expenses (payroll, pension, business travel, staff consultants, staff accounts, accounts payable, fixed assets, and accounts receivable.
The Assistant Controller will lead the planning, implementing and supervision of the division’s vision, goals, strategies and work plan in support of overall ADB goals. Oversee the quality of work and ensure the achievement of objectives of the division as regards financial reporting, internal controls over financial transactions, safeguarding trust funds, authorizing administrative expenses, improving business processes, overseeing relevant financial systems, and developing policies and procedures. Support external and internal relations, coordination and consultation initiatives for the department. Provide general guidance and supervision on day-to-day operational issues and compliance with ADB policies. Work within a broad concept and framework to define own scope of objectives and activities, applying a high level of autonomy in selecting appropriate methods and approaches. The incumbent will report to the Controller and will supervise International, National and Administrative staff.
Duties and Responsibilities
The Assistant Controller will have the following key responsibilities:
Leadership and Strategic Management
- Provide leadership in planning, implementation, and supervision of work plans as well as monitor the quality of output and the achievement of long term goals and annual objectives for the division.
- Provide leadership in professional and operational matters, taking the lead in contributing new or innovative approaches to policy and operational issues.
Key deliverables of the position of Assistant Controller include:
Financial Reporting, Analysis and Oversight
- Provide supervision and guidance in maintaining sound accounting policies, systems and records.
- Ensure accurate and timely accounting of financial transactions and preparation of financial reports for trust fund operations.
- Lead improvements in financial reporting and related accounting functions.
- Ensure a sound internal control framework over financial reporting and transactions.
- Safeguard trust funds under the administration of ADB.
- Lead the review and subsequent implementation of improvements to financial systems, policies and procedures to promote accuracy of information and efficiency in processing while maintaining appropriate internal controls
Key clients and stakeholders:
Administrative and Other Expenses Processing and Accounting
- Provide supervision and guidance in ensuring payments and accounting of administrative and other expenses are in accordance with ADB's policies and procedures as well as the generally accepted accounting principles.
- Provide general support and guidance in ensuring that related processes are effective and efficient through streamlining and automating.
- Oversee effective day-to-day operations and provide guidance on operational issues and ADB policies.
- Inform and provide recommendations to the Controller of significant developments, emerging opportunities and challenges in the area of responsibility.
- Facilitate effective coordination and cooperation with other ADB departments and internal stakeholders.
- Undertake the performance management of the division, including motivation of division staff
- Manage budget and resource allocation for the division, ensuring efficient allocation and utilization of resources, including staffing and training requirements.
Internal and External Relations
- Provide support for relationship management and coordination with the Board, Senior Management, other departments, and external clients.
- Create and lead multidisciplinary teams and ensure the overall quality of its work.
- Manage the performance of teams and individuals providing clear direction and regular monitoring and feedback on performance.
- Provide coaching and mentoring to team and individuals and ensure their on-going learning and development.
- Performs other duties as may be assigned and reflected in the incumbent’s workplan.
- A university degree in accounting, finance or business administration, preferably at post-graduate level, with an internationally recognized professional certification, such as CPA, CA, or its equivalent
Qualifications and Experience
- At least 15 years of broad-based professional experience in accounting, financial control, project administration, or financial management.
- International experience working in several countries, preferably with experiences in international or multi-national financial institution.
- Strong knowledge on US accounting standards or international financial reporting standards; and internal controls.
- Suitability to undertake the responsibilities mentioned above at the required level.
- Analytical and systematic with strong numerical skills and attention to detail and ability to plan and coordinate schedules to meet deadlines.
- Excellent written and verbal communication skills in English is required.
Terms of Appointment
This is a senior staff (IS7 level) fixed-term appointment for a period of 3 years. This vacancy is open to internal and external applicants.
If the selected candidate is an external hire, the appointment may be extended for a period of up to 3 years per extension, or not renewed. In case of extension, staff may continue in the position for another term of up to 3 years, or be reassigned to any suitable position in ADB.
The same terms and conditions also apply to a selected internal candidate. In addition, if the staff selected has a regular appointment, staff will retain the regular appointment and his/her selection will be considered an assignment for an initial fixed period of 3 years. If the staff selected has a fixed term appointment, his/her appointment will cease, and he/she will be given a new fixed term appointment for an initial term of 3 years.
Fixed-term appointments or assignments are subject to Section 3 of Administrative Order (AO) 2.01 (Recruitment and Appointment) and Section 8 of AO 2.03 (Selection, Talent and Position Management) and its Appendices.
Whether the selected candidate is internal or external, and regardless of the type of appointment, any extension of staff beyond age 60 shall be subject to such terms and conditions determined by ADB, including, where relevant, those provided in Section 10 of AO 2.05 (Termination Policy) and its Appendices.
ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Please note that the actual level and salary will be based on qualifications of the selected candidate.
How to Apply
If you wish to be considered for this position, please forward a copy of your CV in Microsoft Word format, along with any relevant documentation to Roland Lirio, at [email protected] on or before June 7, 2019 1800 +8 GMT. All information will be treated in the strictest confidence as we pride ourselves on our professional service. We will revert to you as soon as feasible when we have reviewed your application.